Job Description:
We are currently seeking a proactive and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting the efficient operation of our office by providing administrative and clerical support to various departments.
Responsibilities:
- Greet visitors and direct them to the appropriate personnel.
- Answer and direct phone calls in a professional and courteous manner.
- Manage incoming and outgoing correspondence, including mail, emails, and faxes.
- Maintain office filing systems, both electronic and physical, ensuring organization and accessibility.
- Assist in scheduling appointments, meetings, and travel arrangements for team members.
- Prepare and edit documents, reports, and presentations as needed.
- Assist with inventory management and ordering office supplies.
- Coordinate office events and meetings, including arranging catering and booking venues.
- Handle basic accounting tasks, such as processing invoices and expense reports.
- Support other administrative staff with various tasks and projects as required.
Requirements:
- High school diploma or equivalent qualification.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy.